Privacy Policy

1. Who We Are

Hoops and Hearts for MJ ("we", "us", "our") is a community organization based in the Greater Toronto Area, Ontario, Canada. We operate the annual Hoops and Hearts for MJ basketball tournament and related charitable activities. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Ontario privacy law.

2. Information We Collect

We collect personal information when you:

• Register as a player or attendee (name, email address, phone number)
• Complete the Get Involved or volunteer form (name, email, phone, availability, areas of interest, company name, message)
• Donate to the organization (name, email address for receipt)
• Contact us directly via any form on this website
• Visit this website (anonymized usage data collected via analytics, subject to your cookie consent)

3. How We Use Your Information

Your personal information is used to:

• Process your event registration and send confirmation details
• Send liability waiver and photo consent forms to registered participants
• Issue donation receipts
• Communicate event updates, schedule changes, or important notices
• Coordinate volunteer and sponsor involvement
• Improve our website and event experience using aggregate analytics data

We will only use your information for the purpose for which it was collected. We do not use your data for unsolicited marketing without your consent.

4. Sharing Your Information

We do not sell, rent, or trade your personal information to any third party. We may share your information with trusted service providers who assist us in operating the Event (for example, a payment processor or email platform), strictly for those purposes and under confidentiality obligations.

We may disclose your information if required to do so by law or in response to a valid legal request.

5. Cookies and Analytics

This website uses cookies and analytics tools to understand how visitors use the site. Analytics data is collected in aggregated, anonymized form and is not linked to personally identifiable information.

When you first visit this site, you will be asked whether you consent to cookies. You may decline, in which case analytics tracking will not be activated for your session. You can update your preference at any time by clearing your browser cookies and revisiting the site.

6. Data Retention

We retain personal information only as long as necessary for the purposes described above or as required by law. Registration data is typically retained for one year following the Event to which it relates. You may request deletion of your data at any time (see Section 8).

7. Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Your Rights

Under PIPEDA, you have the right to access, correct, or request deletion of your personal information held by us. To exercise these rights, contact us through the Get Involved page. We will respond within 30 days.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on this page. We encourage you to review this policy periodically.

10. Contact

If you have questions or concerns about this Privacy Policy or our data practices, please reach out through the Get Involved page.